Guilderland Public Library currently has three key staff positions available.  GPL hires from the Albany County Civil Service list. For listings of current open positions in Albany County, please visit the Albany County Department of Civil Service.

 

IMMEDIATE VACANCY

FISCAL OFFICER 1

Guilderland Public Library has an opening for Fiscal Officer I.  The responsibilities of this position, employing Sage/Peachtree budget software, include:

  • processing automated payroll
  • managing accounts payable and accounts receivable transactions
  • maintaining bank and investment accounts
  • handling reporting and payment of disability insurance, retirement payments and deferred compensation plans
  • preparing journal entries and monthly financial statements
  • assisting in budget preparation and maintenance
  • coordinating annual external audit
  • accessing employment contract data, as necessary

This is a full time-management confidential position, reporting to the library director and the library board.

 

To apply for this position, please include:

1.  Application form

2.  Resume

3.  Cover letter

4.  Three references with contact information

Email to:

Library Director Tim Wiles

wilest@guilderlandlibrary.org

Questions:  call 518.456.2400 ext. 113

 

IMMEDIATE VACANCY

ASSISTANT LIBRARY DIRECTOR

DISTINGUISHING FEATURES:     

The work is primarily administrative and involves responsibility, under the general direction of the Library Director, for assigned phases of library administration.  Work is performed in accordance with prescribed policy with considerable leeway allowed for the exercise of independent judgment and initiative.  Acts for the Library Director when delegated to do so.  Supervision is exercised over the work and personnel of library functional units.  Does related work as required.

Responsibilities include but not limited to:

Administrative

Budgetary

  • Assists with overall budget preparation
  • Coordinates the preparation of departmental budgets

Development

  • Develops grants for library programs and services as appropriate and available

Personnel

  • Acts as Human Resources Administrator; interacts directly with employees in regard to contract interpretation
  • Orients new employees to the Library, including an understanding of library policies
  • May conduct staff training sessions
  • Works on personnel matters as requested
  • Participates in recruitment, selection, training and evaluation of employees

Planning

  • Recommends policies and procedures to the Library Director;
  • Conducts studies and analyses of library operations as requested and makes recommendations;
  • Prepares state, local and other statistical or narrative reports as requested
  • Assists in preparation of long range and/or strategic plans

Public Relations / Community

  • Acts as Volunteer Coordinator
  • Works with the Foundation as directed

Professional

  • Represents the library at community and group meetings as directed
  • Keeps informed of professional developments through participation in professional organizations, system meetings, workshops, continuing education courses and reading professional materials

Programmatic

  • Develops, recommends and implements new programs and/or services
  • Works closely with Maintenance Staff to arrange for library and community use programs

Supervisory

  • Acts for the Director in her/his absence
  • Consults with department heads on administrative and technical library problems
  • Makes decisions concerning the organization and allocation of work to staff as assigned
  • Supervises administrative staff

Other duties as assigned

  • Attends monthly meetings of the Board of Trustees and transcribes the minutes

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of library administration practices; Thorough knowledge of modern library organizations, procedures, policies, aims and services; Thorough knowledge of modern principles and practices of library science; Thorough knowledge of the applications of computer technology to library operations; Good oral communication skills with both individuals and groups; Ability to carry out library policies; Ability to train and supervise library staff; Ability to plan and coordinate the work of others;  Ability to express ideas clearly and effectively, both orally and in writing;  Ability to read, comprehend and conduct research studies;  Ability to comprehend users’ needs quickly and accurately;  Ability to exercise leadership and motivate others;  Ability to establish effective working relationships with community organizations;  Tact and courtesy in dealing with staff and public.

MINIMUM QUALIFICATIONS:  A Master’s Degree in Library or Information Science from a graduate program accredited by the American Library Association or recognized by the New York State Education Department; 4 years of satisfactory professional library experience, 2 years of which must have been in an administrative capacity.  Salary commensurate with experience; minimum $70,000.

(Some universities have renamed their programs and no longer designate the degree as an MLS.  Contact the New York State Library’s Division of Library Development for assistance.)

SPECIAL REQUIREMENT:  Eligibility for a New York State public librarian’s professional certificate at time of application for appointment; possession of certificate at time of appointment.

Updated 12.9.2021 – LMN