Posted 3.10.24 – see two postings below

FACILITIES MANAGER – FULL TIME – PROVISIONAL

JOB OVERVIEW
Seeking a highly organized and detail-oriented Facilities Manager to join our team at the Guilderland Public Library. The ideal candidate will be a positive, responsive task-master that would be responsible for overseeing the maintenance, safety, and functionality of our library facilities, ensuring a comfortable and welcoming environment for both patrons and staff.

RESPONSIBILITIES
Maintenance Management:
• Develop and implement a proactive maintenance schedule for the library facilities, including routine inspections and repairs.
• Coordinate with external contractors and vendors for specialized maintenance services.
• Keep accurate records of maintenance activities, expenses, and warranties.
• Oversee management of custodial, security & maintenance staff.

Safety and Compliance:
• Create and enforce updated safety protocols and ensure compliance with local regulations and building codes that are appropriate to the new facility.
• Conduct regular safety drills and training sessions for library staff to address emergency procedures.
• Collaborate with relevant authorities to obtain necessary permits and approvals.

Space Planning and Utilization:
• Manage the layout and configuration of library spaces to optimize functionality and accommodate evolving needs.
• Oversee the setup and breakdown of event spaces within the library for community programs and activities.

Budget Oversight:
• Oversee and track incoming and outgoing inventory of Library furnishings, tools, machines, etc., used by the patron and/or staff on site and maintain budget for facility furnishing maintenance or replacement of outdated/unsafe (ie: desks, chairs, carpet, filing cabinets, kitchen items, soap dispensers, AC, furnace, fireplace, fish tank, signage, blacktop, outdoor furnishings, etc.)
• Develop and manage the facilities budget, ensuring cost-effectiveness in maintenance and improvement projects.
• Identify opportunities for cost savings without compromising safety or quality.

Team Collaboration:
• Work closely with library staff to address facility-related concerns and provide timely solutions.
• Foster a collaborative and positive working relationship with all departments within the library.

PREFERRED QUALIFICATIONS
• Higher Education or certification in architecture, engineering, construction management or other closely related field and five (5) years relevant construction project management experience.
• Proven experience in facilities management, preferably in a public institution; experience working with DASNY; Previous experience working with construction and construction management practices and procedures.
• Strong knowledge of building systems, HVAC, electrical, and plumbing systems.
• Excellent organizational and project management skills.
• Ability to communicate effectively with diverse stakeholders, including staff, patrons, and external vendors.
• Knowledge of safety regulations and building codes or codes enforcement; experience dealing with applicable codes, laws, rules and standards regulating design and construction.
• Ability to interpret construction contract documents.
• Experience with Microsoft Office, Google Suite and other technology skills.
• Ability to work with minimal supervision.
• Ability to work effectively in a team environment.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role.

MINIMUM QUALIFICATIONS
• This is a civil service position and the successful candidate must meet the minimum qualifications for the Building Maintenance Supervisor civil service title (click here and scroll down to the Building Maintenance Supervisor civil service job description) and be appointed off the exam list.
• There is no current list for this position. The successful candidate will be hired provisionally until the Building Maintenance Supervisor exam is posted. The successful candidate must pass and be reachable to be appointed off the list.

BENEFITS
• Salary range $65,000-75,000, commensurate with experience
• 37.5 hour work week
• CSEA participation
• Health, dental, and vision insurance
• NYS Retirement participation
• Opportunities for professional development and training

HOW TO APPLY
Submit cover letter, resume and completed employment application to hurteaun@guilderlandlibrary.org

 

 

IMMEDIATE VACANCY
PART-TIME CUSTODIAL WORKER

GENERAL STATEMENT OF DUTIES:
Performs routine building cleaning work; does related work as required

DISTINGUISHING FEATURES OF THE CLASS:
This is routine and repetitive manual work calling for the efficient and economical performance of building cleaning and occasional minor maintenance tasks. Cleaning tasks are performed according to a well-established procedure, and maintenance tasks are performed under direct supervision and are received from a custodian or other superior. Supervision over the work of others is not a responsibility of employees in this class.

EXAMPLES OF WORK: (Illustrative only):
• Sweeps and mops floors and stairs
• Dusts desks, woodwork, furniture and other equipment
• Washes windows, walls, blackboards, sinks and other fixtures
• Polishes furniture and metal furnishings
• Empties waste baskets, collects and disposes of rubbish
• Clears snow and ice from walks
• May mow lawns, trim shrubs, rake leaves and perform a variety of other ground-keeping tasks as assigned
• Assists in the cleaning of rugs and tile flooring using machines specially designed for cleaning of such surfaces
• Delivers packages and messages
• Places and removes traffic safety signs
• Arranges chairs and tables and other equipment for special use of administration building
• Repairs window shades, replaces light bulbs, soap and towels
• Paints rooms and equipment and assists in making minor plumbing, carpentry, and electrical repairs
• Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of building cleaning practices,supplies and equipment
Ability to follow simple oral and written instructions
Willingness to perform routine cleaning and other manual tasks
Ability to get along well with others; thoroughness; dependability; good physical condition

ACCEPTABLE EXPERIENCE AND TRAINING:
None

SCHEDULE:
Up to 24 hours per week. Shifts include day/evening and weekend hours.

COMPENSATION:
$18.40 per hour.

HOW TO APPLY:
Please include: 1. Application form – 2. Resume – 3. Cover letter – 4. Three references with contact information
GPL hires from the Albany County Civil Service list. For application forms please visit the Albany County Department of Civil Service.
Successful candidates will need to undergo a background check, pass a drug test and basic physical exam.

CONTACT:
Natalie Hurteau: 518.456.2400 x 114 or hurteaun@guilderlandlibrary.org